NIOS CLASS-10 DATA ENTRY OPERATION Lesson 3 Basics of Word Processing

Lesson 3

Basics of Word Processing

INTEXT QUESTIONS

1. State True or False

(a) Shortcut menu feature allows access to various Word commands faster than using options on the menu bar.

Ans: True

(b) In the collapsed menu, all the commands will be displayed.

Ans: False

(c) For both Show and Hide Rules, the command is View →Ruler.

Ans: True

(d) The black vertical blinking line in the typing area in a word document is the insertion point.

Ans: True

(e) The use of Scrollbars is to set margins in a document.

Ans: False

2. To view shortcut menu, we need to:

(a) Click the mouse

(b) Right click the mouse

(c) First click and then right click the mouse

Ans: (b) (right click the mouse)

3. Horizontal scale is useful to quickly set:

(a) Margins

(b) Tabs

(c) Indents

(d) All of the above

Ans: (d) (all of the above)

4. What is the command to start the Word Program using Start button?

Ans: Programs→Microsoft Word

INTEXT QUESTIONS

5. What are the shortcuts key using keyboard for opening a new document?

Ans: CTRL+N keys

6. What is the command on the menu bar to save?

(a) a new file, (b) existing file

Ans:    (a) File→Save As

           (b) File→Save

7. What are the steps to print a document on a different paper size in Print dialog box.

Ans: Select the appropriate paper size in Scale to paper size:

under Zoom and then click OK.

8. State True or False.

(a) Window menu allows you to work with two documents simultaneously.

Ans: True

(b) It is not necessary to give a password to protect a file from reviewers.

Ans: False

(c) Selecting Tracked changes command in Protect Document dialog box do not let others to change the document.

Ans: False

3.12 TERMINAL QUESTIONS

1. Write any two uses of rulers in Word Program.

Ans: Rulers are an essential tool in Microsoft Word, providing a visual guide for formatting text, aligning objects, and measuring document dimensions. Here are two of the primary uses of rulers in Word:

      Adjusting paragraph indentation:

Rulers allow you to precisely control the indentation of paragraphs, both from the left and right margins. You can drag the triangular indent markers on the ruler to visually set the desired indentation level. This is crucial for creating a clean and organized layout for your documents.

      Aligning objects:

Rulers are essential for aligning objects, such as text boxes, images, and tables, within your document. You can use the ruler's grid lines and tab stops to precisely align objects horizontally and vertically. This ensures a consistent and professional appearance for your document.

2. What is a mouse pointer?

Ans: A mouse pointer, also known as a mouse cursor or mouse arrow, is a small, graphical symbol or icon that appears on your computer screen and moves in response to your physical mouse movements. It serves as a visual representation of the position and actions of your mouse.

3. What is an end-of-document marker?

Ans: An end-of-document marker (EOM) is a special character or symbol that indicates the end of a document. It is typically invisible to the user, but it is used by software applications to determine where the document ends. The EOM may also be used to trigger certain actions, such as printing or saving the document.

4. Explain the steps in renaming a document.

Ans: To rename a document, you can follow these steps:

      Locate the document you want to rename in your file explorer or document management system.

      Right-click on the document and select "Rename" from the context menu.

      Type in the new name for the document and press Enter.

      The document will now have the new name.

5. What are the steps in protecting a document from accessing?

Ans: Protecting a document from unauthorized access involves implementing measures to restrict who can open, modify, or view the document's contents. Here are the common steps to protect a document:

      Password protection: Set a strong password for the document. This will require users to enter the correct password before opening the document.

      Encryption: Encrypt the document using encryption software or tools provided by your document editing software. Encryption scrambles the document's contents, making it unreadable without the decryption key.

      Restricted permissions: Set permissions that control who can access the document. You can restrict access to specific individuals or groups, or grant different levels of access (read-only, read-write, etc.).

      Secure storage: Store the document in a secure location, such as a password-protected folder or a cloud storage service with restricted access.

      Watermarking: Add a watermark to the document, which is an image or text that is embedded into the document's background. This can deter unauthorized copying or distribution.

      Tracking and auditing: Enable tracking and auditing features to monitor document access and modifications. This can help identify unauthorized access or changes.

6. How do you modify a password given to protect a document?

Ans: Here are some specific instructions for modifying a password in a few popular programs:

·         Microsoft Word:

      Open the document in Microsoft Word.

      Click on the "File" tab.

      Click on "Info".

      Click on "Protect Document".

      Click on "Encrypt with Password".

      Enter the current password and then enter the new password that you want to use.

      Click on the "OK" button.

·         Adobe Acrobat:

      Open the document in Adobe Acrobat.

      Click on the "Tools" tab.

      Click on "Protect".

      Click on "Encrypt with Password".

      Enter the current password and then enter the new password that you want to use.

      Click on the "OK" button.

7. What are the steps in printing a document’s multiple pages in a single sheet of paper?

Ans: The steps for printing multiple pages of a document onto a single sheet of paper, also known as N-up printing, vary depending on the specific printer and software you are using. However, the general process is as follows:

      Prepare the document: Open the document you want to print and make sure it is formatted correctly for N-up printing. This may involve adjusting the page layout, margins, and orientation.

      Access print options: Open the print dialog box. This can usually be done by pressing Ctrl+P (Windows) or Command+P (macOS) or by clicking the "File" menu and selecting "Print".

      Select N-up printing: Look for an option labeled "Page Scaling" or "Layout" in the print dialog box. Expand this menu and select "Multiple Pages per Sheet" or a similar option.

      Choose the desired layout: Choose the layout that you want for your N-up printing. Common options include 2-up, 4-up, and 8-up. This determines how many pages will be printed on a single sheet.

      Select page order: Choose the order in which the pages should be printed. Common options include horizontal, vertical, horizontal reversed, and vertical reversed.

      Adjust margins and orientation: Adjust the margins and orientation if necessary to ensure that the printed pages fit correctly on the paper.

      Start printing: Click the "Print" button to start the printing process.

8. Write any three options available in the Print dialog box.

Ans: Three common options available in the Print dialog box:

      Printer: This option allows you to select the printer you want to use for printing. You can choose from a list of available printers, including local printers, network printers, and virtual printers.

Printer option in Print dialog box

       Page Range: This option allows you to specify the range of pages you want to print. You can choose to print all pages, a specific range of pages, or the current selection.

Page Range option in Print dialog box

       Number of Copies: This option allows you to specify the number of copies you want to print. You can enter a number from 1 to 999.

Number of Copies option in Print dialog box